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Finance & Admin Officer at Breakthrough ACTION Nigeria


Finance & Admin Officer at Breakthrough ACTION Nigeria

Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior – from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases – by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position below:

Job Title: Finance & Admin Officer

Location: Kano


  • The Finance & Admin Officer together with other finance team members will implement efficient finance activities within the office.
  • S/he will also work with other members of the administrative team to provide efficient administrative and logistics support in the office.

Essential Duties and Responsibilities

  • In addition to the overall technical inputs to the project described above, specific duties and responsibilities include the following:
  • Assist with the monthly finance QuickBooks report by imputing invoices into the accounting software.
  • Ensure PAYE and Withholding Taxes are remitted before the last day of the month to the responsible parties.
  • Monitor budget expenditures against approved budgets.
  • Review purchase orders, time and attendance records and prepare necessary reports for the project finance and senior management team
  • Ensures that all supporting documents are available and attached to the payment vouchers
  • Withdraws cash from the bank for program activities and makes necessary disbursements after obtaining necessary approvals
  • Ensure travel advances and activity retirements from the field office are retired before they are due
  • Prepares Local Purchase Orders using JHU/CCP formats
  • Prepares source documents for both cash and check payments
  • Work with the receptionist to ensure office stationery are always available and stock-outs are avoided
  • Work closely with relevant state staff to supervise and account for all safety equipment and supplies (First Aid and CPRs etc.) in all program offices (New);
  • Conduct routine checks on all safety equipment and make recommendations where necessary
  • Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs)
  • Assist in processing vendor and consultancy invoices
  • Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions
  • Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met
  • Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance office equipment and appliances and meeting staff office needs
  • Manage all field office petty cash transactions.
  • Assist with identification and payments to vendors, ensure proper authorization for payments, distribute payments as required; supervise the processing of staff claims and advances.
  • Other duties as assigned

Minimum Qualifications & Experience

  • Bachelor’s Degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field)
  • Minimum of 5 years’ NGO experience is required.
  • Experience implementing USAID funded projects in Nigeria is highly valued.

Application Closing Date
9th December, 2022.

How to Apply
Interested and qualified candidates should forward their CV to: hiring@ba-nigeria.org using the position as subject of email.

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